Office Administrator

Welcome to MIMAR Society

At MIMAR, we are committed to attracting and retaining highly motivated and talented professionals. We are currently seeking a qualified and resourceful Office Administrator who can support our Administration Department and ensure smooth and efficient business operations.

Key Responsibilities

1. Administrative & Communication Support

• Manage all office administration functions, including reception, asset inventory, storage, and filing systems.
• Provide administrative support to all departments (document preparation, filing, scanning, and photocopying).
• Maintain strict confidentiality of all sensitive information.
• Handle office management duties, including procurement of stationery, office supplies, and staff amenities, as well as preparing purchase requisitions.
• Maintain office layout and storage systems; suggest and implement improvements where needed.
• Communicate daily with internal teams and external stakeholders (written and verbal).
• Manage workload independently with minimal supervision.
• Answer and direct phone calls efficiently.
• Prepare documents for meetings and business trips.
• Oversee office and company car maintenance.
• Continuously identify and implement improvements in administrative processes.

2. Public Relations

• Greet and assist visitors professionally, both in person and over the phone.
• Liaise with MIMAR staff, stakeholders, suppliers, and external organizations as required.
• Coordinate travel, accommodation, and related arrangements for staff and visitors.

3. Team Supervision & Support

• Supervise office assistants and ensure high standards of cleanliness and support services.
• Foster a collaborative, service-oriented team environment.
• Report to HR on team performance to support decision-making and optimization.
• Resolve conflicts and provide guidance and leadership to the team.

4. Other Duties

• Carry out any additional tasks assigned by management.

Competencies & Requirements

• 1 - 3 years of experience as an Office Administrator.
• Strong interpersonal, verbal, and written communication skills.
• Excellent problem-solving abilities.
• Strong multitasking and organizational skills.
• Effective time management with the ability to handle high workloads and competing priorities.
• Proficiency in MS Office, especially Excel.
• Knowledge of inventory control is an advantage.
• Team-oriented mindset.

Work Environment

• Days Off: Friday & Saturday
• Working Hours: 8:00 - 17:30 
• Location: New Cairo

Benefits

• Competitive salary
• Full medical insurance coverage
• Life insurance coverage
• Paid annual leave and public holidays
• Ongoing training and development programs